The UT System Office of Communications and Marketing handles requests for public records specific to the UT System Administration and for the entire UT System.

Along with complying with the Tennessee Public Records Act, the University aims to respond as efficiently and promptly as possible. Any Tennessee resident can request records made or received pursuant to law or in connection with the transaction of official University business.

Requests can be made verbally, through electronic mail, via fax or through the U.S. Postal Service or other means of physical delivery. Requests should be as specific as possible and can be made during normal business hours (8 a.m. to 5 p.m., Monday through Friday). Our office reserves the right to confirm Tennessee residency.

Requests for records specific to the UT System Administration and for the entire UT System can be submitted to:

UT System Office of Communications and Marketing
Attention: Ellie Amador
P261 Andy Holt Tower
1331 Circle Park
Knoxville, TN 37996
systempublicrecords@tennessee.edu
Tel: 865-974-2232
Fax: 865-974-2635


Requests specific to individual UT campuses or institutes should be submitted to:

UT Chattanooga

Office of University Relations
Attention: Chuck Cantrell
203 Founders Hall
Dept. 5655
615 McCallie Avenue
Chattanooga, TN 37403
university-relations@utc.edu
Tel: 423-425-4363
Fax: 423-425-5293


UT Health Science Center

Office of Communications and Marketing
Attention: Peggy Reisser Winburne
920 Madison Building, Suite 810
Memphis, TN 38163
Tel: 901-448-5544
Fax: 901-448-8640
communications@uthsc.edu


UT Institute of Agriculture

Marketing and Communications Services
Attention: Lisa Stearns
104 Morgan Hall
2621 Morgan Circle Drive
Knoxville, TN 37996-4500
Tel: 865-974-7368
lstearns@tennessee.edu


UT Institute for Public Service

Office of Communications
Attention: Susan Robertson
105 Student Services Building
Knoxville, TN 37996
Tel: 865-974-6621
Fax: 865-974-1528
susan.robertson@tennessee.edu


UT Knoxville

Office of Media and Internal Relations
Attention: Charles Primm
91 Communications Building
University of Tennessee, Knoxville
Knoxville, TN 37996-0315
publicrecords@utk.edu
Tel: 865-974-2225
Fax: 865-974-6435


UT Martin

Office of University Relations
Attention: Bud Grimes
304 Administration Building
University Center
Martin, TN 38238
bgrimes@utm.edu
Tel: 731-881-7615


In accordance with the Tennessee Public Records Act, requests will be responded to within seven business days, and responses will acknowledge receipt of the request and include one of the following:

  • a notification that the documents are ready to be inspected or collected;
  • a denial of the request, which will include the basis for denying the request; or
  • an estimate of the time needed to produce the documents.

The standard charge for paper copies of documents is $.15 per page in black-&-white and $.50 per page in color. Requests for paper or electronic copies of documents must be submitted in writing. If fulfilling the request (locating, retrieving, reviewing, redacting, and/or reproducing the records) requires more than one hour of staff time, an estimate of charges will be provided in advance of fulfilling the request. If the documents exist electronically, the actual cost of permanently storing them on “read-only” computer media such as CD-ROM or DVD-ROM will be calculated and charged to the requestor. If the record requested exists electronically, but not in the requested format, an estimate of the labor costs or any materials required to produce and deliver the record(s) will also be provided in advance.

The University of Tennessee has promulgated a rule under the Tennessee Uniform Administrative Procedures Act that describes the charges for copies of public records. A complete copy of these rules is available for download (pdf).