Public Records

The UT System Office of Communications and Marketing handles requests for public records specific to the UT System Administration and for the entire UT System.

Along with complying with the Tennessee Public Records Act, the University aims to respond as efficiently and promptly as possible. Any Tennessee resident can request records made or received pursuant to law or in connection with the transaction of official University business.

Requests can be made verbally, through electronic mail, via fax or through the U.S. Postal Service or other means of physical delivery. Requests should be as specific as possible and can be made during normal business hours (8 a.m. to 5 p.m., Monday through Friday). Our office reserves the right to confirm Tennessee residency.

Use the link below to make a request for records specific to the UT System Administration and for the entire UT System:

Request Public Records

For questions regarding open records requests, please contact Charles Primm at 865-974-5180 or at charles.primm@tennessee.edu.

Requests for purchasing records of all units in the UT System can be submitted to:

UT System Office of the Treasurer
Procurement Services
Attention: Abbie Shellist, Director of Purchasing
505 Summer Place – UT Tower #1044
Knoxville, TN 37902
865-974-3110 (telephone)
865-974-2973 (fax)
ashellis@tennessee.edu

Requests for records specific to athletics at UT Knoxville should be directed to:

UT Knoxville Athletics Department
Attn: Jason Baum
jbaum@tennessee.edu

Requests for records specific to law enforcement at UT Knoxville should be directed to:

UT Knoxville Police Department
Attn: Records Custodian
1101 Cumberland Avenue
Knoxville, TN 37996
865-974-1313 (telephone)
865-974-4072 (fax)
utpdrecords@utk.edu

Requests for records specific to law enforcement at UT Martin should be directed to:

UT Martin Department of Public Safety
Attn: Michael O’Neill, Director
159 Crisp Hall
Martin, TN 38237
731-881-7775 (telephone)
731-881-7726 (fax)
michael.oneill@utm.edu

Requests for records in University Archives only should be made to:

University Archives
Attn: Alesha Shumar
121 Hodges Library
1015 Volunteer Blvd.
Knoxville, TN 37996
865-974-9427 (telephone)
865-974-4259 (fax)
archives@utk.edu

In accordance with the Tennessee Public Records Act, requests will be responded to within seven business days, and responses will acknowledge receipt of the request and include one of the following:

• a notification that the documents are ready to be inspected or collected;
• a denial of the request, which will include the basis for denying the request; or
• an estimate of the time needed to produce the documents;
• an estimate of any charges associated with fulfilling the request.

The standard charge for paper copies of documents is $.15 per page in black-&-white and $.50 per page in color. Requests for paper or electronic copies of documents must be submitted in writing. If fulfilling the request (locating, retrieving, reviewing, redacting, and/or reproducing the records) requires more than one hour of staff time, an estimate of charges will be provided in advance of fulfilling the request. If the documents exist electronically, the actual cost of permanently storing them on “read-only” computer media such as CD-ROM or DVD-ROM will be calculated and charged to the requestor. If the record requested exists electronically, but not in the requested format, an estimate of the labor costs or any materials required to produce and deliver the record(s) will also be provided in advance.